Facilities Booking System

Due to the popularity of our Facilities Booking System, we have launched a site dedicated to the product.

Key Features

Corporate Pass Booking

Caters to an unlimited number of corporate passes.
Set the duration of booking for each pass. Set buffer days to return passes. Set date range window for booking.
Set quota limits for passes per person or per department.
Provide cancellation rules.
Optional fee to charge when booking passes.
Report on pass utilization, fee generation and outstanding passes.

Chalet/Resort Booking

Caters to an unlimited number of chalet/resort bookings. Upload pictures/ video of location.
Set the duration of booking for each pass. Set buffer days to return passes. Set date range window for booking.
Set quota limits for passes per person or per department.
Provide cancellation rules.
Ensure chalet availability prior to booking through email notification.
Optional fee to charge when reserving chalets.
Set peak and non-peak periods and associated charges.
Report on pass utilization and fee generation.

Multi-purpose/Sports Hall (MPH) Booking

Caters to an unlimited number of MPH bookings. Upload pictures/ video of location.
Set the duration of booking based on hourly time slot. Set date range window for booking.
Set quota limits for passes per person or per department.
Provide cancellation rules.
Set peak and non-peak periods and associated charges.
Optional fee to charge when reserving MPH.
Report on pass utilization and fee generation.

Facilities Booking

Calendar interface for visual presentation of available rooms and timeslots.
Form based wizard for viewing available rooms at a specific timeslot.
Repeat booking for meetings that are recurring on a daily, weekly or monthly basis with capability to customize dates.
Filter rooms based on building, floor, room type, capacity and operating hours.
Swap rooms with others through email or online. Requires approval process from both parties.
View a list of rooms with their status, comments, floor layout, room photo, available hours and contact information.
View available facilities within rooms such as projectors, video/teleconference equipment, whiteboards, freezer, vending machines, etc.

Email Notification

Recieve confirmation email with booking details. 
Cancel reservation through email. 
Recieve reminder notifications before the meeting.
Recieve requests for swap from others and choose to accept or reject through email. 

Admin Interface

 Manage unlimited number of buildings, floors and rooms.
Assign unlimited number of facilities for each room.
Set available hours for rooms such as Office Hours, 24 Hours, etc.
Customizable minimal timeslot for booking. Defaulted to 15 minutes.
Upload floor layout, room photos or room location as image.
Update room status to prevent users from booking faulty rooms.
Set reservation rules by department. Set rules to prevent distant future bookings.
Detailed audit log tracking of all actions performed in the system.
Import Information from existing systems using simple excel or text based information.

Reports

View reports on utilization, actualization and cancellation by room, room type, user and by department.
Export all data as excel for offline processing.

Advanced Modules

Administrators can set room merge options where two rooms can be merged into a larger room based on consecutive bookings.
Usage billing. Room rates can be set so that departments can be billed for usage of rooms.
Active Directory Integration available for enterprise deployments.

Customization

With a strong API foundation, customizing the system to the specific needs of the customer is simple and fast.

 

System Requirements

1. Microsoft .NET 2.0+

2. Microsoft IIS 6.0+

3. Microsoft SQL Server 2000/ 2005/ 2008

4. SMTP Mail Server (Exchange/ Lotus Notes)

5. Windows 2000/ 2003/ 2008

6. LDAP/ NTLM Authentication (Optional)