Corporate Pass Booking
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Caters to an unlimited number of corporate passes. |
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Set the duration of booking for each pass. Set buffer days to return passes. Set date range window for booking. |
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Set quota limits for passes per person or per department. |
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Provide cancellation rules. |
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Optional fee to charge when booking passes. |
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Report on pass utilization, fee generation and outstanding passes. |
Chalet/Resort Booking
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Caters to an unlimited number of chalet/resort bookings. Upload pictures/ video of location. |
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Set the duration of booking for each pass. Set buffer days to return passes. Set date range window for booking. |
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Set quota limits for passes per person or per department. |
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Provide cancellation rules. |
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Ensure chalet availability prior to booking through email notification. |
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Optional fee to charge when reserving chalets. |
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Set peak and non-peak periods and associated charges. |
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Report on pass utilization and fee generation. |
Multi-purpose/Sports Hall (MPH) Booking
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Caters to an unlimited number of MPH bookings. Upload pictures/ video of location. |
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Set the duration of booking based on hourly time slot. Set date range window for booking. |
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Set quota limits for passes per person or per department. |
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Provide cancellation rules. |
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Set peak and non-peak periods and associated charges. |
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Optional fee to charge when reserving MPH. |
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Report on pass utilization and fee generation. |
Facilities Booking
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Calendar interface for visual presentation of available rooms and timeslots. |
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Form based wizard for viewing available rooms at a specific timeslot. |
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Repeat booking for meetings that are recurring on a daily, weekly or monthly basis with capability to customize dates. |
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Filter rooms based on building, floor, room type, capacity and operating hours. |
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Swap rooms with others through email or online. Requires approval process from both parties. |
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View a list of rooms with their status, comments, floor layout, room photo, available hours and contact information. |
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View available facilities within rooms such as projectors, video/teleconference equipment, whiteboards, freezer, vending machines, etc. |
Email Notification
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Recieve confirmation email with booking details. |
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Cancel reservation through email. |
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Recieve reminder notifications before the meeting. |
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Recieve requests for swap from others and choose to accept or reject through email. |
Admin Interface
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Manage unlimited number of buildings, floors and rooms. |
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Assign unlimited number of facilities for each room. |
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Set available hours for rooms such as Office Hours, 24 Hours, etc. |
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Customizable minimal timeslot for booking. Defaulted to 15 minutes. |
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Upload floor layout, room photos or room location as image. |
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Update room status to prevent users from booking faulty rooms. |
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Set reservation rules by department. Set rules to prevent distant future bookings. |
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Detailed audit log tracking of all actions performed in the system. |
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Import Information from existing systems using simple excel or text based information. |
Reports
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View reports on utilization, actualization and cancellation by room, room type, user and by department. |
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Export all data as excel for offline processing. |
Advanced Modules
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Administrators can set room merge options where two rooms can be merged into a larger room based on consecutive bookings. |
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Usage billing. Room rates can be set so that departments can be billed for usage of rooms. |
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Active Directory Integration available for enterprise deployments. |
Customization
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With a strong API foundation, customizing the system to the specific needs of the customer is simple and fast. |